A number of teachers have asked about creating a parent email list to disseminate information.
This can be done somewhat painlessly within SMS and outlook.
Choose Informed
Class List (Secondary) in “My Reports”. If
you do not see that choice, choose “All Reports…” and find Informed
Class List (Secondary )there.
In the filters under Course Offerings choose
your subject. (This will eliminate other classes such as AIS, homeroom etc. from the
list).
Further down the filters, in Class Sched
Teacher, put in your last name.
Finally in filter, under output options, choose
“Microsoft Excel” and then choose “Run” (You can
“save and run” to have this
set up ready for next year).
Open up our Outlook email website and click on contacts in the
lower left hand corner.
Next to the “New” button, click the small arrow
and choose “group”.
Name the
group whatever you call your class.
Next you have two choices.
Choice A
·
You can highlight each email in the spreadsheet
and paste it into the “members” field and click “add to group”.
Choice B
·
Highlight your entire class, copy and paste it
into the “members” field
You now have to put a semi-colon in between each
of these addresses and click “add to group” (if for
some reason you cannot
click between the addresses, click at the end of the list and move the
cursor
with keyboard arrows to each of the address endings).
Repeat
for all your classes.
NOTE:
Save the excel sheet.
AFTER deleting all fields besides name and email, you can put the list
out for Open House and have parents check to see if their address is correct.
If you would like these directions as a PDF, please click on the following link:
